If you’re a real estate agent trying to grow your business, there comes a point where doing everything yourself becomes the bottleneck.
That’s where a real estate virtual assistant (VA) comes in.
In this guide, you’ll learn exactly how to hire a virtual assistant for real estate—step by step—so you can free up your time, increase productivity, and focus on closing more deals.
Why Real Estate Agents Hire Virtual Assistants
Before we get into the “how,” let’s quickly cover the “why.”
Most agents hire a virtual assistant to:
- Handle administrative tasks
- Follow up with leads
- Manage CRM systems
- Post on social media
- Coordinate appointments
👉 The goal: Get your time back and focus on income-producing activities
Step 1: Identify What You Need Help With
Before hiring, you need clarity.
Ask yourself:
- What tasks do I do repeatedly?
- What tasks drain my time?
- What tasks don’t require me personally?
Common tasks to delegate:
- Data entry
- CRM updates
- Lead follow-up
- Appointment scheduling
- Marketing support
💡 If you’re unsure, check out our full list of tasks a VA can handle.
Step 2: Decide What Type of VA You Need
Not all virtual assistants are the same.
You can hire:
- General VAs (admin tasks)
- Real estate VAs (industry-specific)
- Marketing VAs (social media, ads)
👉 For most agents, a real estate-focused VA is the best starting point.
Step 3: Set Your Budget
Virtual assistants are far more affordable than in-house hires.
Typical ranges:
- Overseas VA: $4–$12/hour
- Experienced real estate VA: $4–$12/hour
- U.S.-based VA: $20+/hour
💡 The key is not just cost—it’s ROI
One closed deal can easily cover months of VA support.
If you’re unsure what to delegate, check out these real estate virtual assistant tasks
Step 4: Choose Where to Hire From
There are a few main options:
Option 1: Freelance platforms
- Upwork
- Fiverr
Pros:
- Large talent pool
Cons:
- Time-consuming to vet
Option 2: Direct hiring
- Facebook groups
- Referrals
Pros:
- Lower cost
Cons:
- No vetting or structure
Option 3: VA placement companies (recommended)
- Pre-vetted candidates
- Real estate training
- Faster onboarding
👉 This is the fastest way to get started without trial and error.
Step 5: Interview and Vet Candidates
Don’t skip this step.
Ask:
- Have you worked with real estate agents before?
- What tools are you familiar with? (CRM, MLS, etc.)
- How do you handle lead follow-up?
Also test:
- Communication skills
- Responsiveness
Step 6: Start Small and Train Properly
Start with:
- 5–10 hours per week
- A few clear tasks
Then scale as you build trust.
Provide:
- SOPs (simple instructions)
- Loom videos
- Clear expectations
Step 7: Set Up Systems for Success
To get the most out of your VA:
Use tools like:
- CRM (Follow Up Boss, KVCore, etc.)
- Slack or WhatsApp for communication
- Google Drive for organization
👉 The better your systems, the better your VA performs
Common Mistakes to Avoid
- Hiring too fast without clarity
- Expecting perfection immediately
- Not providing clear instructions
- Failing to follow up consistently
Is Hiring a Virtual Assistant Worth It?
For most real estate agents, the answer is yes.
If a VA:
- Saves you 10+ hours per week
- Helps you follow up consistently
- Frees you up to close more deals
👉 The ROI is obvious.
Final Thoughts
Hiring a virtual assistant isn’t just about delegation—it’s about leverage.
The agents who scale the fastest are the ones who stop doing everything themselves.
Ready to Hire a Real Estate Virtual Assistant?
If you want to skip the trial and error, we can help.
At Leverage Assist, we match you with trained, real estate-focused virtual assistants so you can start getting results fast.
👉 Book a call today and get your time back.
Related Articles
Want to learn more about how a virtual assistant can help grow your real estate business. Check out these articles:
25 Tasks You Should Delegate To A Virtual Assistant
The Complete Guide To Hiring A Virtual Assistant For Your Business
How Hire A Virtual Assistant For Real Estate (Step By Step Guide)
Ready to Hire a Real Estate Virtual Assistant?
Skip the trial and error. We’ll match you with a trained VA.